Plastic Bank’s Sustainable Supply Chain Policy

Purpose

This policy states the company’s formal public commitment, its qualitative and quantitative goals, its governance and allocation of responsibilities, review mechanism, and specific scope on the following topics – Supplier Environmental Practices and Supplier Social Practices. The main objective is to engage with suppliers to mitigate any negative social and environmental harm and help drive positive impact.

This is created to ensure it is communicated clearly to all employees and external stakeholders, and to ensure that accountabilities on implementation, monitoring and reporting are clear to achieve our goals. 

It is important to note that Plastic Bank works with 3rd party partner/supplier processors as tier 1, and incentivizes tier 2 (aggregators), and tier 3 (members) with social bonuses and benefits, to ensure supply and help alleviate poverty.

Scope 

All Plastic Bank’s processor suppliers in all operating sites in Indonesia, Philippines, Egypt, Brazil, Thailand and Cameroon. 

All employees, contractors under the Supply Chain Department in Canada, Indonesia, Philippines, Egypt, Brazil, Thailand and Cameroon.

All supply to the materials we buy, services we hire, our actions to promote sustainable practices and operations among our supplier base, and actions to support sustainable procurement.

Distribution

Internal: Read and Approved by CSCO, Read and Understood by each employee under the supply chain department via DEEL

External: Plastic Bank Website, and to all suppliers 

Policy Statement

Plastic Bank is committed to improving the environmental and social performance of our suppliers to ensure that our company’s operations, products or services are not linked to any adverse impacts within the supply chain. 

We are committed to the following, and ensure monitoring and reporting of progress annually.

	Quantitative Goal	Strategies
Processor Supplier Environmental Practices	100% suppliers signed CoC by 2025 100% suppliers onboarded and trained by 2025 100% supplier processors for feedstock orders to export GRS (Global Recycled Standard) certified or equivalent environmental and social certifications by 2027	Code of Conduct in place Integration of social or environmental clauses into supplier contracts Sustainability risk analysis  or assessment (e.g. questionnaire) on environmental or social practices Onboarding of buyers on social and environmental issues within the supply chain On-site audits of suppliers on environmental or social issues (e.g. GRS certification audit) Capacity building of suppliers on environmental or social issues (e.g. onboarding and training program) Performing suppliers on environmental and social issues have access to unique incentives (e.g. supplier awards, preferred supplier program) Sustainable procurement objectives integrated into country supply chain performance reviews (50km from waterways and signed  CoC) Worker voice surveys or other advanced supplier monitoring practices (e.g. internal audits)
Processor Supplier Social Practices

Any supplier non-compliance to regulations can be reported by any employee or other stakeholders via our Whistleblower Procedure.

Governance and Allocation of Responsibilities

This policy and its implementation is governed by the Supply Chain Department Leads and the Chief Supply Chain Officer, with support from the Chief Technology officer forming the supply sustainability committee.

The policy is authored by the sustainability director in collaboration with the supply chain customer service director.

For employees, the HR team is responsible for disseminating this policy to each employee’s DEEL account for record keeping.

For Collection Centers, Processors and Members,  the country supply chain team lead  is responsible for training/onboarding and implementation.

Review Mechanism, Monitoring and Reporting

This policy must be reviewed every 3 years under the leadership of the sustainability director. All changes must be communicated to all relevant parties. Contact the sustainability director if you have any questions or feedback

The following (not limiting) must be annually reported and monitored for improvements:

% Processor suppliers signed CoC

% Processor suppliers with contracts that include clauses on environmental, labor, and human rights requirements

% Processor suppliers covered by a CSR assessment (Annex 1 and 2)

% Processor suppliers covered by a GRS on-site audit

% Buyers (country supply leads) who received training in sustainability (GRS training)

% Processor suppliers onsite audited/assessed

% Processor suppliers witty GHG/Energy/Water reporting

Crisis Communication Protocol

https://docs.google.com/presentation/d/1L2B1pHm1PdBsZNQjZYXktRKnp4LA13R_2gOWHV5_Qys/edit?usp=sharing

Risk Management Protocol

https://docs.google.com/presentation/d/1BkWdGgz0kRpamfzlhepcyiciKJRgkaFsl12wR0UiLw0/edit?usp=sharing

Remediation :

In case of any violation of this Policy by  suppliers, the following actions shall be taken: country supply lead reports the processor or third party committing the violation to the supply sustainability committee for investigation.

Revision History

Version #	Date	Reason for Revision
1	4 Oct 2024	Original